How to book your place at the graduation ceremony

Click on the below links to go directly to the relevant section

Who is eligible to attend?

When can you book?

How many tickets can you book?

Additional guest tickets

Guest names and ID

Special requirements

Confirmation of your booking

Downloadable guides to help you book your place

Additional information

  

Who is eligible to attend?

Undergraduate and postgraduate students who are scheduled to complete their courses before Thursday 13 June 2019 are invited to the July 2019 graduation ceremonies.  In order to attend with or without guests, you must register your place and order any guest tickets by the deadline of 11.55pm on Tuesday 30 April 2019 even if your final results have not been announced.  The invitation is not an indication that you have qualified for the award of a degree and if you subsequently do not pass, your place will be cancelled.

When can you book?

The online booking portal will open at 10am on Wednesday 6 March 2019 until 11.55pm on Tuesday 30 April 2019

Shortly before the online system opens, we will email you the link you need to book your place and that of your guests. The link won't work until the time stated in the email. The password you need will be included in the email.

Click on the link and follow the instructions through. If you are struggling, please download our Step-by-step guide to booking your place.

Booking will close at 11.55pm on Tuesday 30 April 2019. Beyond this time and date, a place at the advertised ceremony can no longer be guaranteed and it may not be possible for you to attend a ceremony with your course colleagues or to have any guests in the main venue. 

How many tickets can you book?

During the booking process you will be asked how many tickets you want to order. If you are struggling with the process, please download our Step-by-step guide to booking your place.

When you reach the relevant screen (copy below) click on the arrow key in the drop-down box to select the number of tickets you require for each of the venues.

For St Paul's Hall - you need to order one ticket for yourself and a maximum of two tickets for your guests. So:

  • if you want to attend without guests, select 1 ticket
  • if you want to attend with one guest, select 2 tickets
  • if you want to attend with two guests, select 3 tickets

For the live video link lecture theatre - you can order a maximum of four tickets for guests. So:

  • if you don't want any video link lecture theatre tickets, leave it as 0 tickets
  • if you want one video link lecture theatre guest ticket, select 1 ticket
  • if you want two video link lecture theatre guest tickets, select 2 tickets
  • if you want three video link lecture theatre guest tickets, select 3 tickets
  • if you want four video link lecture theatre guest tickets, select 4 tickets 

You can't have more than the maximum number of guest tickets at this time so please don't try to book more. Even if you return to the system and get a different booking reference number only your first order will count and anything in excess of this will be cancelled and you won't get the tickets. 

Guest tickets are free of charge but are only guaranteed in the main venue if ordered before the deadline. All tickets are collected on the day and nothing will be posted out to you.

If you are having difficulties, please see the Help sheets and guides section below for downloadable guides with screen shots to help you through the process.

Additional guest tickets

If you would like to be added to a waiting list for video link lecture theatre tickets, please see Tickets for Graduands and Guests

Entering your guest names and ID

When you book your guests' tickets you will be asked to provide their full names as reflected on the ID they intend to bring to the ceremony. Please ensure that you provide the full names of all your guests. For instance, if your guest is William Jones, please don't use:

  • initials, ie W Jones
  • abbreviated names, ie Will Jones
  • just first names, ie William
  • relationships, ie dad.

Names must be provided or tickets will be voided and your guests will not be able to enter either ceremony venue. Guests whose details have not been provided in advance will not be allowed entry to either venue even if in possession of a valid ticket.

On the day both you and your guests must bring the ID with you.

For full details of what ID will be accepted, please see ID requirements

Do you have special requirements?

If you or your guests have any special requirements, such as wheelchair or ground floor seating, there is a specific section of the invitation process where you can let us know. Please make sure to identify whether this relates to you or your guests. If you miss the opportunity to do this via the invite process, please let us know in advance of your ceremony by emailing graduation@hud.ac.uk

If you do not wish to shake the Chair of Ceremony or Dean's hand, please include this when booking your place by using the special requirements section of the invite. 

Confirmation of your booking

You will receive an email from us confirming your booking; however these are not your tickets. We would advise that you print this for future reference and bring it with you on the day. If you do not receive this then you have not completed the booking process and neither your place nor that of your guests have been reserved. 

All tickets are collected on the day and nothing is posted out to you.

Help sheets and guides

For help with how to book your place, please see Step-by-step guide to booking your place

To read our graduation information leaflet, please see Graduation Information Leaflet

For information on what happens at the ceremony, please see At the Ceremony

For information of what happens on the day, including times of arrival, ticket collection and robing, please see Arrival Times and Locations.

For details of guest ticket allocation, please see Tickets for Graduands and Guests

Please use graduation@hud.ac.uk to report any other problems and we will respond to you within one working day, however at busy times in June/July and October/November, this may take a little longer. 

Additional information

  • Should a ceremony be oversubscribed we reserve the right to transfer students to an alternative ceremony. Please see the University's Terms and Conditions on attending your ceremony.