How to book your place at the graduation ceremony
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Undergraduate and postgraduate students who are scheduled to complete their courses before 14 June 2018 are invited to the July 2018 graduation ceremonies. In order to attend with or without guests, you must register your place and order any guest tickets by the deadline of 11.55pm on Tuesday 24 April 2018 even if your final results have not been announced. The invitation is not an indication that you have qualified for the award of a degree and if you subsequently do not pass, your place will be cancelled.
In the first instance you book your own place and that of your St Paul's Hall guests. This is done via our graduation online booking system and a link to the site will be emailed to you when it opens at 10am on Wednesday 7 March 2018. It is not possible to book earlier than this. You can book upto two guest tickets in the first instance.
Booking will close at 11.55pm on Tuesday 24 April 2018. Beyond this time and date, a place at the advertised ceremony can no longer be guaranteed and it may not be possible for you to attend a ceremony with your course colleagues or to have any guests in the main venue.
During the booking process you will be asked how many tickets you want to order. When you reach the relevant screen (copy below) click on the arrow key in the drop-down box to select the number of tickets you require, remembering that you need to order one ticket for yourself and a maximum of two tickets for your guests. So:
- if you want to attend without guests, select 1 ticket
- if you want to attend with one guest, select 2 tickets
- if you want to attend with two guests, select 3 tickets
You can't have more than two guest tickets at this time so please don't try to book more. Even if you return to the system and get a different booking reference number only your first two tickets will count and anything in excess of this will be cancelled and you won't get the tickets.
Guest tickets are free of charge but are only guaranteed in the main venue if ordered before the deadline. All tickets are collected on the day and nothing will be posted out to you.
Video link tickets are ordered at a later date. Please see Tickets for Graduands and Guests
If you are having difficulties, please see the Help sheets and guides section below for downloadable guides with screen shots to help you through the process.
When you book your guests' tickets you will be asked to provide their full names as reflected on the ID they intend to bring to the ceremony. Please ensure that you provide the full names of all your guests. For instance, if your guest is William Jones, please don't use:
- initials, ie W Jones
- abbreviated names, ie Will Jones
- just first names, ie William
- relationships, ie dad.
Names must be provided or tickets will be voided and your guests will not be able to enter either ceremony venue. Guests whose details have not been provided in advance will not be allowed entry to either venue even if in possession of a valid ticket.
On the day both you and your guests must bring the ID with you.
For full details of what ID will be accepted, please see ID requirements
If you or your guests have any special requirements, such as wheelchair or ground floor seating, there is a specific section of the invitation process where you can let us know. Please make sure to identify whether this relates to you or your guests. If you miss the opportunity to do this via the invite process, please let us know in advance of your ceremony by emailing firstname.lastname@example.org
If you do not wish to shake the Chair of Ceremony or Dean's hand, please include this when booking your place by using the special requirements section of the invite.
You will receive an email from us confirming your booking; however these are not your tickets. We would advise that you print this for future reference and bring it with you on the day. If you do not receive these then you have not completed the booking process and neither your place nor that of your guests have been reserved.
All tickets are collected on the day and nothing is posted out to you.
For help with how to book your place, please see Step-by-step guide to booking your place
To read our graduation information leaflet, please see Graduation Information Leaflet
For information on what happens at the ceremony, please see At the Ceremony
For information of what happens on the day, including times of arrival, ticket collection and robing, please see Arrival Times and Locations.
For details of guest ticket allocation, please see Tickets for Graduands and Guests
The Graduation Team are unable to assist with IT login problems to My Details; these should be directed to Student IT Support on 01484 473730 or at email@example.com.
Please use firstname.lastname@example.org to report any other problems and we will respond to you within one working day, however at busy times in June/July and October/November, this may take a little longer.
- Should a ceremony be oversubscribed we reserve the right to transfer students to an alternative ceremony. Please see the University's Terms and Conditions on attending your ceremony.